Venue Population estimates who is at your venue during every sub-event, by customer group β spectators, teams, media, broadcasting, staff β and does the capacity math for you. Peaks flagged, totals computed, front of house and back of house split. Built by an event director, not a software company.
One row per sub-event. One column per customer group. The totals compute themselves.
An estimate of how many people are at your venue, at what time, and who they are. You need it for capacity and crowd safety, and every function reads it for its own dimensioning: catering counts mouths, security counts gates, transport counts arrivals, cleaning counts toilets. One model, many readers.
The π Customer groups tab is the master list: main groups (Spectators, Teams, Media, Broadcasting, Event staffβ¦) with their sub-groups. Every sub-group automatically becomes a column on every venue sheet. Add a group there β or straight from a sheet's οΌ column header β and it appears everywhere. Each main group is front of house (public) or back of house (accredited); the split is computed for you.
One tab per venue, each with its own maximum capacity. Stadium, team compound, media centre, fan zone β if it has a fence and a capacity, give it a tab. The capacity drives the % column and the warnings.
Days are the navy rows. Under each day, list the sub-events from your programme: delivery window, training, gates open, competition, ceremony, egress. Times are approximate on purpose β this is a population model, not the rundown. Then estimate each group's headcount per row. Empty means not estimated yet; zero means zero β the difference matters, and the readiness bar tracks it.
Row totals, group subtotals, % of capacity β computed, always, for every row. At 90% of capacity the number turns gold; over 100% it turns red. The biggest row of each day carries the PEAK tag. There is no formula to overtype, stretch one column too far, or quietly sum the wrong range.
Every group has an owner, a data source and a confidence level β from guess to confirmed. That's the honest part of population modelling: the number is only as good as its source, so the source has a name and the name has a deadline. The readiness bar counts estimated cells; the confidence column tells you which ones to trust.
βΆ Peak Board is the full-screen view for the safety and security meeting: every sub-event as a bar against venue capacity, the 90% line in gold, the capacity line in red, the peak flagged, front of house / back of house split on top. Pick a venue and a day, or show the whole event. It prints as an A4 capacity report for the authorities. π Share sends a view-only link, including a direct Peak Board link.
Everything saves automatically in this browser. π My events holds all your event projects. β€ Save file / β€ Open file in the top bar move an event between computers or into your archive as a file.
Want the worked example as a reference? π My events β οΌ Example event. Your own events start clean.