For event organisers · Show-day coordination

Your show runs minute by minute. Your spreadsheet doesn't.

Rundown Master is the live-session coordination tool that replaces the Excel running order. One time change updates the whole schedule. On show day, one tap shifts everything when a speaker runs over.

Test it free — no account → Own it · €99
Built from real running ordersWorld championships, ceremonies, conferences
25+ years of event workBonacube · Finland
Stage and production during a live event
Every cue on that stage came from someone's rundown.
The problem

You know this file.

Every organiser has one. The running order that started clean and grew into a monster. It works — until the one evening it has to.

  • Someone types over the formula in C14. Every start time below it is now wrong. Nobody notices until rehearsal.
  • A speaker runs four minutes over. You re-time forty rows by hand, in the dark, while the next cue waits.
  • Seven crew roles, so the sheet grows to 74 columns. Nobody can find their own cues any more.
  • The printouts at the production desk are version 3. You are editing version 5.
  • The keynote PPT exists in three folders. Nobody knows which one is final.

A folder you may recognise

Event_Rundown_MASTER.xlsx
Event_Rundown_MASTER_v2.xlsx
Event_Rundown_MASTER_v3-3.xlsx
Rundown_FINAL.xlsx
Rundown_FINAL_final_USE_THIS.xlsx

Five files. One event. Zero certainty about which one the technical team is holding.

Show day, done right

Picture the same evening with a rundown that holds.

  • The mayor's speech gets cut from five minutes to two. You change one number. Ninety rows re-time themselves.
  • The concert starts ten minutes late. One tap on +1 min, ten times. The whole remaining schedule follows.
  • The lighting operator opens a link on her phone and sees only her cues. Nothing to print, nothing stale.
  • Every PPT, video and song sits in one list, marked ready or missing. You know what's in before doors open.

This has nothing to do with working harder on your Excel. The tool underneath has to match how live events actually behave.

The product

Rundown Master.

A coordination tool for live sessions. Blocks carry anchor times. Cues chain automatically: each one starts when the previous ends. Change a duration, drag a row, cut a segment — the clock recalculates every time, and it cannot break.

Runs in the browser. Nothing to install. Works on the laptop at the production desk and on the phone side of stage.

The logic comes from running orders I have used at world championships, medal ceremonies and corporate conferences since the 1990s. The columns you see are the ones that survived.

▶ SHOW MODE
StartDurEndCue / ActionSpeakerMicScreen
18:30DINNER PROGRAMANCHOR
118:30218:32Welcome — introduce the MayorHostHand ×1Event logo
218:32518:37Mayor's welcome speechMayorHand ×1Name slide
318:370:3018:37Transition — podium outFade to dark
418:37318:40Orchestra: opening pieceOrchestraTitle slide
518:401018:50Orchestra: main setOrchestra
Why it works

Six problems from real running orders. Six fixes.

01

A time chain that cannot break

No formulas to type over. Anchor a block, give each cue a duration, and every start and end time follows. Overlaps get flagged, not hidden.

02

Running late, handled

Show mode has +1 / −1 minute controls. The whole remaining schedule shifts. The classic 23:40 nightmare of re-timing forty rows by hand is gone.

03

Columns that match your production

Screens, mics, lighting, comms pushes — add the columns your event needs, per runsheet. No more 74-column sheets built for seven roles.

04

One asset library

Every PPT, video and song in one list with owner and ready-status. Attach assets straight into cues. You always know what is missing.

05

A view for every role

Filter the rundown to one owner and print it — A3 landscape, made for the production desk. The catering lead gets catering. The stage manager gets the stage.

06

Links instead of printouts

Send a view-only web link for approval, or a live show-mode link to the technical team. No accounts needed on their side. No stale version 3 on the desk.

Show mode

The view that runs the room.

Full screen. Live clock. The current cue highlighted with a countdown, the next cues below it. Toggle the columns your desk needs and hide the rest.

This is the part a spreadsheet will never do. It is also the reason the technical team stops asking "where are we?"

Open the demo and press ▶ Show Mode
−1 min+4 min late+1 min
18:34–18:41Mayor's welcome speech
18:41–18:44Orchestra: opening piece — 1:12 remaining
18:44–18:54Orchestra: main set
18:54–18:56Applause / conductor interview
18:56–19:36Main course served
Jesse Kiuru walking through an event hall during build-up
Who built this

An event director. Not a software company.

I'm Jesse Kiuru. I help event organisers and host cities bid, plan and run better events. Event director of the Lahti 2017 FIS Nordic World Ski Championships. Currently structuring the Winter World Masters Games 2028.

Rundown Master exists because I kept rebuilding the same Excel running order for 25 years — and kept watching it break at the worst possible moment. The logic in this tool is the logic that survived those events.

270,000spectators, Lahti 2017
3,000workforce coordinated
25+ yrschampionships to conferences
Pricing

Test first. Buy when it earns its place.

The free test runs on a full example event. Everything works, nothing saves. When you want your own events saved and shareable, one payment.

Rundown Master · Full version
€99 one time · no subscription
  • Unlimited events and runsheets
  • Automatic time chain, drag & drop, custom columns
  • Asset library with ready-tracking
  • Show mode with live clock and late-shift control
  • View-only share links for teams and approvals
  • A3 landscape PDF and Excel export
  • All updates to the current version included
Get Rundown Master · €99 → or test it free first — no account, 2 minutes

Rundown tools priced as subscriptions cost €300–1,200 per year. This one you own.

Questions

Asked before buying.

Do I need to install anything?

No. Rundown Master runs in the browser — laptop, tablet or phone. Your events save automatically to your account.

Does my technical team need accounts?

No. You send them a view-only link. They open it, see the rundown or the live show mode, and cannot break anything.

Can I still get my Excel and PDF?

Yes. Every runsheet exports to CSV (opens in Excel) and prints to A3 landscape PDF. The spreadsheet becomes an output, not the tool.

What happens if the venue wifi dies mid-show?

The app keeps running — it loads once and works from the browser. Print the A3 backup before doors. Structure first, then trust.

Is this for big events only?

No. The logic is the same for a birthday party and a world championship. If your program has cues and a clock, it fits.

What does "free test" mean exactly?

The full tool on an example event. Edit, drag, run show mode, share links. Nothing saves — 100 people can test at once and never see each other's changes.

The next event is already on the calendar.
Decide what runs the clock.

Test it free → Own it · €99

Two minutes in the demo tells you more than this page can.